What Are The Best Practices For Employers Following An Ime In Ontario?

Quick Overview:After an Independent Medical Examination (IME) in Ontario, employers should follow certain best practices to ensure a fair and effective disability management process. These practices include obtaining the IME report promptly, reviewing it thoroughly, communicating with the employee, considering accommodation options, and seeking legal advice if necessary.

1. Obtain the IME report promptly: Employers should request a copy of the IME report as soon as possible after the examination is conducted. This will allow them to review the findings and recommendations in a timely manner.

2. Review the report thoroughly: Employers should carefully read through the entire IME report to understand its contents and implications for both workplace accommodations and potential return-to-work plans.

3. Communicate with the employee: It is essential for employers to communicate openly and transparently with employees regarding their rights, responsibilities, and any limitations identified in the IME report. This communication can help foster trust between employer and employee during disability management processes.

4. Consider accommodation options: Based on the findings of the IME report, employers should explore all reasonable accommodation options that could enable an employee’s return to work or facilitate their continued employment within appropriate limitations.

5. Seek legal advice if necessary: In complex cases or situations where there may be legal implications involved following an IME, it is prudent for employers to seek legal advice from professionals experienced in disability management matters specific to Ontario jurisdiction.


1. Can an employer require an employee to undergo an IME?
Yes, under certain circumstances outlined by human rights legislation or collective agreements that govern employment relationships in Ontario.

2. What can I do if I disagree with the findings of an IME?
You have several options including seeking a second opinion from another qualified medical professional or engaging in discussions/negotiations with relevant stakeholders such as insurance companies or unions.

3. Are there any restrictions on sharing information from an IME?
Yes, employers must be mindful of privacy laws and should only share the IME report with individuals who have a legitimate need to know, such as HR personnel or legal advisors.

4. Can an employee refuse to attend an IME?
In most cases, employees are legally required to attend an IME if requested by their employer. However, there may be exceptions for specific circumstances outlined in employment contracts or collective agreements.

5. How long does it take to receive the IME report?
The time frame can vary depending on several factors such as the availability of the medical professional conducting the examination and their workload. Generally, employers should expect to receive the report within a few weeks after the examination.

6. What happens if an employee is found fit for work following an IME?
If deemed fit for work, employers should engage in discussions with the employee regarding potential return-to-work plans and accommodation options based on any identified limitations.

7. Can an employer terminate an employee based solely on the findings of an IME?
Termination decisions should consider all relevant factors including applicable legislation (such as human rights), collective agreements, and individual circumstances surrounding each case before making any final decisions.

Following best practices after an Independent Medical Examination (IME) in Ontario involves obtaining and reviewing the report promptly, communicating openly with employees about its contents, considering accommodation options when necessary, and seeking legal advice when needed. Adhering to these practices will help ensure fair disability management processes while complying with jurisdiction-specific regulations.