When Is A Functional Abilities Form Required

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Quick Overview:
A Functional Abilities Form (FAF) is required when an individual’s ability to perform essential job tasks is affected by a physical or mental health condition. It helps employers, insurance companies, and the legal community in Canada assess work-related limitations and accommodations for employees.

A Functional Abilities Form (FAF) is required when:

1. An employee requests workplace accommodations: If an employee discloses a physical or mental health condition that affects their ability to perform essential job tasks, a FAF may be necessary to determine appropriate accommodations.

2. A disability claim is filed: When an employee files a disability claim with their insurance company, providing a FAF can help assess the extent of functional limitations caused by the condition.

3. Return-to-work planning: When an employee is returning to work after being on leave due to a medical condition, completing a FAF can assist in developing suitable return-to-work plans and determining necessary modifications or restrictions.

4. Legal proceedings involving workplace injuries: In cases where legal action arises from workplace injuries or accidents, presenting a FAF can provide objective evidence regarding the impact of the injury on an individual’s functional abilities.

5. Assessing eligibility for long-term disability benefits: Insurance companies often require individuals applying for long-term disability benefits to complete a FAF as part of the assessment process to determine if they meet the criteria for receiving benefits.


Q1: Is it mandatory for employers to use Functional Abilities Forms?
A1: The use of Functional Abilities Forms may vary depending on jurisdiction and specific employment policies. However, using them can help ensure compliance with human rights legislation and facilitate effective accommodation processes.

Q2: Who completes the Functional Abilities Form?
A2: Typically, healthcare professionals such as physicians or occupational therapists complete these forms based on their assessments of an individual’s functional abilities related to their specific medical conditions.

Q3: Are there different versions of Functional Abilities Forms?
A3: Yes, there may be variations of Functional Abilities Forms depending on the jurisdiction and specific needs of employers or insurance companies. It is essential to use the appropriate form for accurate assessment.

Q4: Can a Functional Abilities Form be used as medical evidence in legal proceedings?
A4: While a FAF provides objective information about an individual’s functional limitations, it is not considered medical evidence. Medical reports from healthcare professionals are typically required to support legal claims.

Q5: How often should a Functional Abilities Form be updated?
A5: The frequency of updating a FAF depends on the specific circumstances and requirements. Generally, it is recommended to review and update the form when there are significant changes in an individual’s health condition or job tasks.

Q6: Do employees have access to their own Functional Abilities Forms?
A6: Employees generally have the right to access their own personal information, including completed FAFs. However, privacy laws and policies may vary by jurisdiction and employer practices.

Q7: Can employers deny accommodations based on information provided in a Functional Abilities Form?
A7: Employers must engage in an interactive process with employees requesting accommodations before making any decisions. A FAF helps provide objective information but does not automatically determine accommodation outcomes.

Functional Abilities Forms are necessary tools for assessing work-related limitations caused by physical or mental health conditions. They help facilitate workplace accommodations, disability claims processing, return-to-work planning, legal proceedings involving workplace injuries, and eligibility assessments for long-term disability benefits. Understanding jurisdiction-specific requirements and utilizing appropriate forms ensures compliance with regulations while promoting fair treatment of employees with disabilities or impairments.